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May 27, 2008
Room B-63, Herschler Building
Cheyenne, Wyoming
Senator John Schiffer, Chairman
Representative Roy Cohee, Vice Chairman
Senator John Hastert
Senator John Hines
Senator Tony Ross
Senator Kathryn Sessions
Representative Rosie Berger
Representative Pete Illoway
Representative Marty Martin
Representative Lori Millin
Representative Monte Olsen
Barbara
Rogers, Program Evaluation Manager; Kelley Pelissier, Senior Program Evaluator;
Paula Gordinier, Lisa Jeremiah, Jim Reuss, Karla Smith, and Michael Swank,
Program Evaluators
Please refer to Appendix 1 to review the Committee Sign-in Sheet for a list of other individuals who attended the meeting.
The Management Audit Committee met to consider a new report entitled WYDOT and General Fund Appropriations and to discuss the report with officials from the Department of Transportation. The Committee voted to release the report to the public. The Committee also received follow-up information on two previously-released reports: HB 59: Substance Abuse Planning and Accountability (January 2006) and Wyoming Business Council (June 2005). Officials from the Department of Health and from the Business Council provided the Committee with current information on these topics and responded to members’ questions. Committee members approved two new topics for study: the Department of Fire Prevention and Electrical Safety, and the Office of the Chief Information Officer. Staff will also prepare a Scoping Paper on the Victim Compensation Fund for consideration as a possible study topic. The Committee plans to meet in early September to consider a report on Child Protective Services.
All meeting materials and handouts provided to the Committee by the Legislative Service Office (LSO) and public officials are referenced in the Meeting Materials Index, attached to the minutes. These materials are on file at the LSO and are part of the official record of the meeting.
Chairman Schiffer called the meeting to order at 8:35 a.m. The following sections summarize the Committee proceedings by topic. Please refer to Appendix 2 to review the Committee Meeting Agenda.
HB 59: Substance Abuse Planning and Accountability Follow-up
Dr. Brent Sherard, Director of the Department of Health (WDH) and Rodger McDaniel, Deputy Director, Division of Mental Health and Substance Abuse Services, reviewed Department progress in responding to the five recommendations made in the 2006 report, HB 59: Substance Abuse Planning and Accountability. WDH changes, some of which are still in progress, have been intended to improve administrative efficiency and program effectiveness not only within WDH but across state agency lines. The Division has taken the lead in working to improve planning, coordination, and monitoring of efforts among multiple state agencies that carry out substance abuse and mental health programs. WDH drafted a Charter for the Interagency Committee, which now meets regularly; Senator Schiffer suggested WDH expand the charter to include the Veterans Administration.
After the 2006 report, Dr. Sherard said WDH undertook organizational change to improve its efforts: Two previously separate Divisions, Substance Abuse and Mental Health, were merged under a deputy director, a change that facilitated communication with the Director and with the Governor’s cabinet. WDH also clearly designated the 2001 “Blueprint” (Reclaiming Wyoming: A Comprehensive Blueprint for Prevention, Early Intervention and Treatment of Substance Abuse) as the single state comprehensive plan for substance abuse treatment. WDH believes this document is broad enough to provide the flexibility needed to respond to changing substance abuse concerns over time, while providing specific enough direction to meet current needs.
Mr. McDaniel reported Division efforts including restructured contract provisions, data system changes, and progress toward collecting uniformly-reported client-level data to improve analysis of program effectiveness and treatment outcomes. WDH has developed an outcome measures instrument for measuring treatment effectiveness and is working on systems to track clients across programs. Also, the Division reports it is incorporating provider applications into contracts so compliance with WDH rules can be monitored. At present, WDH is not seeking legislative changes to support these efforts.
WYDOT and General Fund Appropriations Report
Per W.S. 28-8-107(c), Chairman Schiffer resolved the Committee into Executive Session for consideration of a staff presentation on the draft report, WYDOT and General Fund Appropriations. The Committee also discussed the report’s findings and recommendation with officials from the Department of Transportation and the Transportation Commission.
Chairman Schiffer opened the meeting. Representative Illoway moved and Senator Hastert seconded the motion to release WYDOT and General Fund Appropriations at noon on Thursday, May 29, 2008. The motion carried unanimously. Chairman Schiffer asked if members wished to take action with regard to the report. Committee members agreed to request that Department of Transportation and Transportation Commission officials give a progress report in one year. Chairman Schiffer stated that the Committee has opportunities to consider sponsoring legislation related to the report, as he expects to hold two more meetings before the end of 2008.
Wyoming Business Council Follow-up
WBC Chief Executive Officer Bob Jensen reported changes made by the Business Council pursuant to LSO recommendations in the Wyoming Business Council report (June 2005). Mr. Jensen stated that the Business Council is working toward a comprehensive economic development strategy, based on the economic building blocks model, that is not limited to a two-year budget cycle. Also it is planning to implement a review process for legislative benchmarks that are tied specifically to its own activities, as distinguished from legislative benchmarks that reflect efforts of multiple agencies and systems.
Mr. Jensen updated the Committee on the status of the Business Ready Communities (BRC) program and explained its revenue recapture procedures. He stated that the WBC is considering requesting a transfer of the community enhancements component of BRC to expand the Community Facilities Grant and Loan Program. He provided an update on NCAR, the National Center for Atmospheric Research project, predicting that substantive progress will occur within the next few months.
Committee members discussed setting priorities, the value of and financing options for local community enhancements, moving communities toward self sufficiency, and loan due diligence with Mr. Jensen and WBC board member Gus Fleischli. Chairman Schiffer urged Committee members who may be considering sponsoring legislation to start the bill drafting process as soon as possible.
Selection of New Topics
Chairman Schiffer led the Committee in a discussion of several potential evaluation topics. Representative Illoway moved that one topic be the Department of Fire Prevention and Electrical Safety because of the work it does throughout the state. Representative Martin seconded the motion, and it carried. Representative Berger moved that a second topic be the Office of the Chief Information Officer. Senator Schiffer noted that the focus would be on the CIO’s role in prioritizing and coordinating information technology projects. Representative Illoway seconded the motion, and it carried.
Scoping Papers
Senator Ross suggested a Scoping Paper on the Victim Compensation Fund. Committee members requested this Scoping Paper be completed before the next meeting.
Next Meeting
Chairman Schiffer announced that the next meeting, at which the draft report on Child Protective Services will be considered, will be held in early September.
There being no further business, Chairman Schiffer thanked participants and adjourned the meeting at 4:05 p.m.
Respectfully submitted,
Senator John Schiffer, Chairman
Tuesday, May 27, 2008
Room B-63, Herschler Building
Cheyenne, Wyoming
All meeting materials and handouts provided to the Committee by the Legislative Service Office (LSO), public officials, lobbyists, and the public are referenced in the Meeting Materials Index. The table below provides a summary of the materials provided to the Committee. These materials are on file at the LSO and are part of the official record of the meeting. Please contact the LSO at 307-777-7881 to review these documents.
Appendix |
Appendix Topic |
Appendix Description |
Appendix Provided By |
|
1 |
Attendance summary |
Lists meeting attendees other than legislators and staff |
Legislative Service Office |
|
2 |
Committee meeting agenda |
Provides a general outline of the topics the Committee planned to address at meeting |
Legislative Service Office |
|
3 |
WYPOMS and Access Performance Measures |
Statewide report on comprehensive care regions |
Department of Health |
|
4 |
Report Card |
Statewide outcome measures for mental health and substance abuse services |
Department of Health |
|
5 |
Status Report, WCIS |
Wyoming Client Information System |
Department of Health |
|
6 |
Organizational chart |
April 1, 2008 |
Department of Health |
|
7 |
|
|
|
|
8 |
|
|
|
|
9 |
|
|
|
Appendix 1
Erin Begeman, WAMHSAC
Marian Schulz, WY Association of Psychiatric Physicians
Department of Health
Dr. Brent Sherard, Director
Rodger McDaniel, Deputy Director, Mental Health and Substance Abuse
Services Division
Marla Smith
Wyoming Business Council
Bob Jensen, CEO
Gus Fleischli, Business Council member
Rachel Girt
Appendix 2
AGENDA
Management Audit Committee
Tuesday, May 27, 2008
Room B-63, Herschler Building, Cheyenne
8:30 a.m.
OPEN SESSION
(Times approximate)
8:30 a.m. Call to order
Approval of minutes from November 12, 2007 meeting
8:35 a.m. Follow-up on HB 59: Substance Abuse Planning and
Accountability report from January 2006
Officials from the Department of Health
Committee questions and discussion
EXECUTIVE SESSION [per W.S. 28-8-107(c)]
9:30 a.m. Staff presentation of draft report on WYDOT and General Fund
Appropriations
10:45 a.m. Break
11:00 a.m. WYDOT and Transportation Commission officials meet with
Committee
John Cox, Director
Del McOmie, Chief Engineer
Pat Collins, Assistant Chief, Engineering & Planning
Tim Hibbard, Assistant Chief, Operations
Kevin Hibbard, Budget Officer
Rip Hawkins, Chairman, Transportation Commission
Cactus Covello, Member, Transportation Commission
Sandy Scott, Commission Secretary & Legislative Liaison
Committee questions
Agency officials depart
Committee discussion
OPEN SESSION
12:00 p.m. Committee votes on release of WYDOT report
Committee takes action related to release of report
Lunch Break
OPEN SESSION
1:30 p.m. Follow-up on Wyoming Business Council report from June 2005
Officials from the Business Council
Committee questions and discussion
2:30 p.m. Other business
Committee work session
Discuss scoping paper topics
Select one or two new study topics
Date and location of next meeting to consider:
Draft report on Child Protective Services
Follow-up on Market Pay report from July 2006
Follow-up on Drug Courts report from July 2006
Presentation from Retirement System on staffing plan